Medical Practice IT
IT support for medical practices in Chesterfield & Richmond VA
Medical practices handle protected health information every day — and the penalties for a breach don't care whether it was intentional. Nubitect provides IT support built around HIPAA requirements, EHR systems, and the practical security controls your cyber insurer and auditors actually ask about. Local to Chesterfield County, serving Richmond metro.
EHR and practice management systems we support
We handle the underlying IT — the computers, network, servers, and connectivity — that your EHR depends on, and coordinate with your EHR vendor when the software itself is the issue.
What medical practice IT support includes
HIPAA Security Risk Analysis
Written risk assessment covering your systems, data flows, and controls. Required annually for covered entities. We produce the documentation your compliance program and auditor expect.
Encrypted backup & recovery
Patient records and EHR data backed up nightly with encryption at rest and in transit. We test restorations on a schedule — not just set-and-forget.
Staff accounts & access control
Every staff member gets their own login. Role-based access so billing staff can't see clinical notes they don't need. Clean offboarding when someone leaves the practice.
Multi-factor authentication
MFA on every account — email, EHR portal, remote access. Required by most cyber insurers and recommended by HHS. We roll it out without disrupting your workflow.
Cyber insurance documentation
Walk through your renewal questionnaire with you. Fix real gaps before you submit. Provide written evidence that supports your answers: policies, logs, training records.
Business Associate Agreements
BAA included as standard with Nubitect's engagement. We flag any vendor or cloud service that handles PHI and doesn't have a proper BAA in place.
EHR & practice software support
We handle the IT infrastructure your EHR runs on — the computers, network, server, and connectivity — and coordinate with your EHR vendor when needed.
AI readiness for medical practices
AI tool selection, data boundaries, and staff guardrails for practices considering Microsoft Copilot or other AI tools. We make sure PHI stays where it belongs.
Common situation — Richmond metro medical practice
The situation: A 6-provider practice getting ready for cyber insurance renewal. The carrier's questionnaire asked about MFA, a written security policy, an annual risk assessment, and employee security training. They had none of the four on paper.
What we did: Rolled out MFA across all accounts in one afternoon. Produced a written security policy and annual HIPAA Risk Analysis. Set up a simple annual training record. Renewal went through cleanly — and their premium held flat.
HIPAA-related IT — what we actually cover
HIPAA requires covered entities to address administrative, physical, and technical safeguards. Nubitect handles the technical side — and produces documentation that supports your administrative program. We don't provide legal advice, but we've worked through enough renewal questionnaires and risk assessments to know what auditors look for.
See our full HIPAA IT support service →Pricing
Managed IT for medical practices starts at $85/user/month (remote) or $105/user/month (full managed). HIPAA Security Risk Analysis available from $565 as a standalone project.
One-time projects — cyber insurance prep, MFA rollout, risk assessment, EHR migration support — are quoted flat-rate before we start. (804) 464-8175
Get a free 30-minute call
Tell us what's going on. Aaron personally watches these requests, with a business-hour reply target under 2 hours — the same person who'll scope and lead the work. No sales pitch, no commitment.
Talk to a medical IT specialist
Free 30-minute call. We know HIPAA IT controls, EHR infrastructure, and what cyber insurers expect. Local to Chesterfield County — on-site when you need it.
Book your free call →